Travel
Information

TRAVEL INFORMATION


  1. Is the Association 2020 Annual Conference & Tradeshow in Whistler cancelled?

The 2020 Annual Conference & Trade show originally scheduled for June 17-19, 2020, in Whistler, B.C. has been postponed to June 9-11, 2021.

The Association will be offering a 3-day virtual event on June 17-19, 2020. Registration details will be available mid-April. We invite you to transfer your registration and payment to the 2021 Annual Conference & Tradeshow in Whistler, BC, on June 9-11, 2021.  If you do this, the virtual conference will be complimentary for you. Please contact register@payroll.ca by Monday, May 4, 2020, to take advantage of this one-time offer.

 

  1. Will I receive a refund for my Conference registration?

If you wish to cancel your registration and receive a full refund, please contact register@payroll.ca  no later than Monday, May 4, 2020. Otherwise, your 2020 conference registration fee will be transferred to the 2021 conference.

All cancellations must be e-mailed to register@payroll.ca.

 

  1. What if I previously cancelled, will I receive a refund for the cancellation fee ($200.00 plus GST)?

Yes, you will receive a refund of the $200 plus GST.

 

  1. How can I get reimbursed for hotel expenses?

If you booked your accommodations, please cancel your hotel reservations directly with the Westin by calling (604) 905-5000 thirty days (30 days) or the Hilton at (604) 932-1982 before your arrival/check-in date to receive a refund.

 

  1. How can I get reimbursed for travel expenses?

Unfortunately, the Canadian Payroll Association cannot reimburse travel expenses. Please contact the airline, train service, etc. directly to inquire about reimbursement.

Also, please remember to cancel your ground transportation at 604.966.3215 if you have already booked it.

 

  1. I had planned to meet my Continuing Professional Education (CPE) credits by attending the Annual Conference. What other options do I have?

You can register and attend the 3-day Virtual Conference on June 17-19 and obtain 14 Continuing Professional Education (CPE). Registration details for this event will be available mid-April or other Professional Development Seminars offered throughout the year.

If you have a question or concern that is not addressed here, please email register@payroll.ca.

 

 

 

Air Travel

Air Canada has been appointed as the official airline for the CPA’s 38th Annual Conference and Trade Show in Whistler, B.C. You can now book your conference travel online at aircanada.com. Airfares booked at the Flex level and higher may qualify for up to a 10% discount for travel within Canada, or between Canada and the U.S. To qualify for any potential discounts on air travel for the CPA Conference, you must enter promotion code FZBU9RR1 when booking online or through your travel agent. Visit aircanada.com or consult with a travel service agent to book your ticket using this promotion code. No discount will apply to Tango and Executive Class lowest bookings for travel within Canada or between Canada and the U.S.

Westjet is also offering special fares to delegates travelling to Vancouver for the CPA’s 2020 Conference. A 5% discount may apply off Econo fares and 10% discount off Flex and Plus fares for travel within Canada to Vancouver. To take advantage of this offer, you must enter promotion code F34XC61.

Please visit westjet.com to make a booking online.

Note that tickets booked online at westjet.com and Econo and Plus Fares (i.e.: seat sales and web fares) do not qualify for additional discounts.

 

Ground Transportation

Shuttles buses are available for personal booking on a round trip base from Vancouver International Airport (YVR) to Whistler. You may select a drop at your hotel for an additional $10 fee each way; otherwise, you will be dropped off at the Whistler Gateway loop in the village which is then a 10-minute walk to the Westin Resort & Spa and a 3-minute walk to the Hilton Whistler Resort & Spa.

The Ground transportation booking site is now available. Booking dates start on June 13, 2020.

Please note the last shuttle bus leaving from YVR airport to Whistler is at 6:00 pm. We recommend that delegates book their flights to arrive no later than 5:00 pm to catch the last bus. The shuttle bus schedule departing from YVR airport to Whistler is: 8:00 am, 10:00 am, 12:00 pm, 3:00 pm, and 6:00 pm.

Whistler is approximately 2 hours from Vancouver International Airport (YVR). There are six excellent transportation options to suit your needs. Again, if you wish to book door to door service to your hotel, please add the additional $10 each way fee to your check outbox, otherwise, you will be dropped off at the Whistler Gateway Loop which is then a 10-minute walk to the Westin Resort & Spa and a 3-minute walk to the Hilton Whistler Resort & Spa.

Visit whistler.com to book online.

 

HOTEL INFORMATION

The Canadian Payroll Association’s 2020 Conference & Trade Show will be held at the Whistler Conference Centre and the Westin Whistler Hotel  in Whistler B.C. A limited block of hotel guest rooms (available on a first-come, first-served basis) have been set aside at the following two hotels for CPA conference delegates and exhibitors.

Note: The Opening Ceremonies portion of the program will take place on Wednesday, June 17th at the Westin Whistler Resort & Spa. The remainder of the conference program will take place at the Whistler Conference Centre.

Please note: The Westin Whistler Hotel & Spa and Hilton Whistler Hotel are a 5 minute walk to the Whistler Conference Centre.



Westin Whistler Resort & Spa

4090 Whistler Way, Whistler, BC V8E 1J3
Tel: (604) 905-5000

Room Type Room Rate
One Bedroom Suite $219 + taxes
Deluxe Studio Suite $219 + taxes
Two Bedroom Suite $419 + taxes

Taxes are: 10% Room Tax and 5% GST.

Rate is for single/double occupancy and is net, non-commissionable. For each additional guest over eighteen (18) years of age in the room, a charge of $30 per night will apply. Rate is available 3 days pre and post conference, subject to availability and includes complimentary high-speed internet in the guestroom.

Underground self-parking is available for $30 per night. Valet parking is $34 per night. The parking rate is subject to change.

Check-In Time: 4:00 PM

Check-Out Time: 12 Noon

Booking process: Book online.

Full pre-payment is due thirty days (30 days) prior to arrival and is non-refundable. Book by May 17, 2020. After this date, any remaining room inventory will be returned to the hotel.


Hilton Whistler Resort & Spa

4050 Whistler Way, Whistler, BC V0N 1B4
Tel: (604) 932-1982

Room Type Room Rate
Hilton Room (2 dbl beds) $219 + taxes
King Studio (1 King bed + Kitchenette) $219 + taxes
Premier Studio (1 King Bed + 1 Sofa Bed + Kitchen + Fireplace) $249 + taxes

Taxes are: 10% Room Tax and 5% GST.

Rate is for single/double occupancy and is net, non-commissionable. For each additional guest over eighteen (18) years of age in the room, a charge of $30 per night will apply. Rate is available 3 days pre and post-conference, subject to availability and includes complimentary wireless internet in the guestroom and complimentary local phone calls.

Underground self-parking is available for $32 per night. Valet parking is $34 per night. The parking rate is subject to change.

Check-In Time: 4:00 PM

Check-Out Time: 11 AM

Booking process: Book online.

Book by May 15, 2020. After this date, any remaining room inventory will be returned to the hotel.