Action to be taken |
Done |
Create the plan to identify key business process as it relates to HR, Payroll Systems |
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Document time collection and management process |
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Document job data collection and approvals |
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Create remittance schedules and processes |
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Document direct deposit (cheque) process |
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| >Document termination procedures, including Record of Employment (ROE) |
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| >Document post payroll reports - i.e. general ledger, accruals |
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| >Develop third party payments reports |
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| >Develop remote payroll processing capabilities (include offsite arrangements) |
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| >Create recovery data on USB/flash drives/cloud storage |
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| >Develop areas of responsibilities (who does what) |
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| >Develop the Payroll Business Continuity Planning (PCP) toolkit |
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| >Create list of external key contacts, for example, financial institution, Service Canada (ROE Web), Canada Revenue Agency |
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| >Create list of internal key contacts, for example, human resources, IT, finance, leadership in key roles, |
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| >Create ‘Communication Plan’ |
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| >Create ‘Quick Response Guide’ |
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| >Obtain authorization from senior leadership and key stakeholders |
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| >Assign an owner to the plan, also responsible to implement testing of PCP |
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