New Hire Checklist

Please select the action items required for new employment in your organization to create a customized checklist.

Hiring Process

ItemAction to be takenSelect
Determination of worker statusWorking conditions examined to determine if new worker will be an employee or self-employed worker
Recruitment authorizationAuthorization received to recruit for a new hire
Job descriptionCreate job description
Job postingCreate job posting
Application forms/resumésApplications/resumés reviewed
InterviewPrescreen candidate
Interview candidate
ReferencesObtain written permission to check references, including applicable credit, criminal, security, bondable, immigration and driver’s license verifications (Payroll should NOT be privy to this information even if required by Human Resources/Hiring Committee/Collective Agreement)
Offer letter/Employment contractCreate offer letter/employment contract that includes:
Probationary clause
Employee status (staff, professional, management, senior management, etc.)
Pay structure with basic salary rate, overtime rate, commission, bonus, stocks, vacation, statutory holidays, personal days, etc.
Benefit information (benefit package to be sent to employee prior to start date)
HireHire successful candidate


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